A Système d’Archivage Électronique (SAE) covers a clearly defined functional domain centered on ensuring the preservation, integrity, and evidential value of digital documents over the long term, while complying with legal and normative requirements.
Main Functions of an SAE
Collection, Ingestion, and Reception:
The SAE can receive all types of digital content for archiving whether individually, in batches, via business connectors, or through secure transfers applying timestamping, fingerprinting, and indexing mechanisms upon entry into the system.
Lifecycle Management:
It administers retention rules, maintains the archive inventory, manages search functions, user access rights based on specific profiles, and ensures full traceability of every operation performed on documents.
Secure Preservation:
Archives are stored under technical conditions that guarantee their integrity, authenticity, availability, readability, and durability (redundancy, integrity checks, migration to new media when necessary).
Retrieval and Consultation:
The SAE enables secure and advanced search and retrieval of archived documents, independent of their original format or environment.
Controlled Disposal:
It allows for the secure destruction of archives at the end of their legal or administrative retention period, generating a deletion certificate or proof of destruction.
Traceability and Proof:
Every action, access, or operation is logged to ensure traceability, proof of integrity, and auditability before any authority.
Guarantees and Compliance
Evidential Value:
The SAE provides the ability to present documents as legal evidence by maintaining their integrity and authenticity throughout the entire preservation lifecycle.
Compliance with Standards and Certifications:
Our SAE adheres to standards such as NF Z42-013, NF 461, ISO 14641, ISO 15489, and ISO 14721 (OAIS),** which define the functional and organizational requirements for electronic archiving systems. It also complies with relevant regulations such as the GDPR and sector-specific codes.
Additional Features
Interoperability:
Integration with business applications, ERP systems, GED platforms, or source systems to automate archiving and enable cross-functional document management.
Advanced Administration:
Security policy management, authorization control, customization of administrative retention periods, and management of indexes and reference data.
An SAE is therefore much more than a secure storage system it provides a comprehensive framework ensuring compliance, security, traceability, and the legally valid preservation of digital records.
Contact Us to Learn More
Do you have questions, specific needs, or want to optimize your digital archiving strategy?
The Arclib team is ready to assist you with a sustainable, secure, and fully compliant preservation solution.
Build a lasting digital legacy: Contact us today.
