The DGTS, or General and Technical System Documentation, is a key reference document in the management of an Electronic Archiving System (EAS). It provides a detailed description of the system’s architecture, operation, security measures, procedures, and technical organization.
Role and Content of the DGTS
Technical Architecture Description
The DGTS outlines the EAS architecture, including hardware and software components, redundancy mechanisms, system availability, and failure management. It explains how the system ensures the durability, integrity, confidentiality, traceability, and reversibility of archived content.
Security and Management Procedures
This document details the implemented security measures, such as access management, encryption, sealing mechanisms, integrity controls, incident response, as well as backup and restoration procedures.
Organization and Operations
The DGTS defines the organizational structure of the service, along with roles and responsibilities, operational procedures, incident handling, system maintenance, and software and hardware lifecycle management.
Compliance and Auditability
Serving as an evidence file during audits, the DGTS demonstrates compliance of the EAS with relevant standards (notably NF Z42-013), regulatory requirements, and industry best practices. It ensures that auditors and authorities can verify the adherence of the system to recognized norms.
Why the DGTS Is Essential
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It ensures transparency and control over how the EAS operates, for both the service provider and the client or regulatory authority.
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It facilitates maintenance, system evolution, and audit readiness.
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It is a mandatory requirement of standard NF Z42-013, which prescribes full, up-to-date documentation for any compliant electronic archiving system.
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