• All digital objects deposited in Arclib are transformed into archives, which are then stored in two distinct datacenters.
    These two datacenters are remote and autonomous: any event affecting one does not impact the other.
    Archives undergo regular integrity checks and, if one of the copies is corrupted, it is automatically repaired from an intact copy.
    The Arclib service has obtained ISO 27001 certification, providing additional assurance regarding the importance given to data security.
  • Digital objects deposited in Arclib result in the creation of new archives.
    Throughout the retention period, archives can be subject to consultations or exports.
    At the end of the retention period, the archive is blocked by a disposal workflow, pending approval of the final disposition by the owner.
    Following validation of the final disposition, the disposal workflow is lifted and the archive is permanently deleted from Arclib storage media.
  • SAE (Electronic Archiving System) and GED (Electronic Document Management) software both focus on document management, but serve different objectives.

    SAE: Long-term Archiving

    The SAE is designed to preserve digital documents over the long term, with no possibility of modification. Without time limits, it ensures throughout the archive's lifecycle the authenticity, integrity, and evidential value of the stored digital documents.

    GED: Management and Collaboration

    In contrast, the GED is software dedicated to the creation, modification, search, distribution, and validation of digital content. Its features aim to facilitate collaborative work and improve productivity.

    These two tools do not oppose each other, but complement one another:

    • The GED facilitates the management and sharing of digital content
    • The SAE ensures the authenticity, integrity, and security of documents over time
  • The CFN is a component of the SAE. When integrated into an SAE, it is referred to as a CCFN.
    The set of mechanisms for integrity, durability, and security is ensured by the SAE. The CFN, on the other hand, typically handles only the processes of communicability and traceability.
    The CFN therefore does not support most of the standard functionalities of an SAE, such as:
    • The freezing of archives
    • The management of the lifecycle
    • Sealing and proof mechanisms
  • The SAE (Electronic Archiving System) is a service that enables the long-term preservation of all electronic documents or dematerialized assets. Beyond simple storage, the SAE offers several key functionalities:
    • Deposit: submission of documents that become archives
    • Search: quick location of archives
    • Consultation: reading the content of archives
    • Configuration: definition of the archive lifecycle (indexing, controls, preservation…)
    • Integrity: guarantee of the non-alterability of archives throughout their lifecycle
    • Destruction: permanent elimination of archives beyond their useful life
    The SAE has mechanisms that allow proving, at any point in the archive's lifecycle, that it is intact and therefore unaltered. This guarantee gives it sufficient evidential value to be presented to an authority.

    Core Values of the SAE

    • Integrity: guarantee of the archive's authenticity over time, particularly through sealing mechanisms
    • Durability: assurance that the archive remains readable throughout its retention period
    • Security: access restricted to authorized persons and protection against archive loss
    • Traceability: complete control of all stages of the archive lifecycle

    Standards and Certifications

    To ensure compliance with best practices, an SAE can rely on several standards and certifications, including:
    • The French standard NF Z 42-013 and its associated certification NF 461
    • The ANSSI IT hygiene guide (National Agency for the Security of Information Systems)
    • European eIDAS regulations via the ETSI EN 319 401 standard (Electronic Identification and Trust Services)
    • The GDPR (General Data Protection Regulation)
  • A digital archive consists of natively digital or dematerialized documents whose long-term preservation is of interest or required by its owner. The following categories of archives can be identified:
    • Technical: archive necessary for the proper functioning of an information system.
    • Regulatory: archive whose retention is governed by law.
    • Heritage: document whose preservation has historical or strategic value.
    • Evidential: document that can be used before an authority and whose authenticity cannot be contested.
  • The retention period for archives can be determined by considering several factors:
    • Business rules: specific needs of your organization
    • Legal and regulatory requirements: obligations related to your sector
    • Heritage archiving needs: preservation of historical or important documents
    An indefinite duration may also make sense for heritage or historical archives.
    However, this retention period must take into account economic factors, as storage has a cost. It must also comply with GDPR: personal data cannot be kept beyond their administrative usefulness period.
  • Arclib offers three different options for depositing digital objects into the SAE:
    • Via the UI (User Interface): digital objects can be deposited into the SAE by simple drag-and-drop using the SAE's standard interfaces.
    • SFTP transfer: digital objects are transferred to Arclib via SFTP, then, at a defined frequency, injected in bulk by batch. This method is ideal for large quantities of archives.
    • API usage: objects can be deposited into the Arclib service via APIs provided to all clients.
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